Mayor's Office
Human Resource Management Section
Service records, employment certifications, and leave management for LGU employees
Office
Mayor's Office - HRMS
Location
Municipal Hall
Hours
8AM - 5PM
Services
5 HR Services
HR Management Services
Select a service to view the detailed process and requirements
Issuance of Service Record
Official record of employment history for LGU employees
Requirements
- Duly accomplished request form
- Valid government-issued ID
- Authorization letter (if representative)
| Step | Activity | Duration | Personnel |
|---|---|---|---|
| 1 | Submit request form with requirements | 5 minutes | HRMO Staff |
| 2 | Verification and preparation of service record | 15-30 minutes | HRMO Staff |
| 3 | Review and signing by HRMO Head | 5 minutes | HRMO Head |
| 4 | Release of Service Record | 2 minutes | HRMO Staff |
Processing Information
- Total processing time: 27-42 minutes
- Fee: Free for current employees
Issuance of Certificate of Employment
Official certification of current or previous employment status
Requirements
- Request letter stating purpose
- Valid government-issued ID
- Employee ID (for current employees)
| Step | Activity | Duration | Personnel |
|---|---|---|---|
| 1 | Submit request letter and requirements | 5 minutes | HRMO Staff |
| 2 | Verification of employment records | 10 minutes | HRMO Staff |
| 3 | Preparation and signing of certificate | 10 minutes | HRMO Head |
| 4 | Release of Certificate of Employment | 2 minutes | HRMO Staff |
Processing Information
- Total processing time: 27 minutes
- Fee: Free
Issuance of Certificate of Leave Credits
Official statement of accumulated leave credits (vacation and sick leave)
Requirements
- Request form/letter
- Employee ID
| Step | Activity | Duration | Personnel |
|---|---|---|---|
| 1 | Submit request for leave credits certificate | 3 minutes | HRMO Staff |
| 2 | Computation and verification of leave balances | 15 minutes | HRMO Staff |
| 3 | Preparation and signing of certificate | 5 minutes | HRMO Head |
| 4 | Release of Certificate | 2 minutes | HRMO Staff |
Processing Information
- Total processing time: 25 minutes
- Fee: Free
Certificate of No Pending Administrative Case
Certification that employee has no pending administrative case
Requirements
- Request letter stating purpose
- Valid government-issued ID
- Employee ID
| Step | Activity | Duration | Personnel |
|---|---|---|---|
| 1 | Submit request letter and requirements | 5 minutes | HRMO Staff |
| 2 | Verification of administrative case records | 10 minutes | HRMO Staff |
| 3 | Preparation and signing of certificate | 10 minutes | HRMO Head |
| 4 | Release of Certificate | 2 minutes | HRMO Staff |
Processing Information
- Total processing time: 27 minutes
- Fee: Free
Application for Leave
Processing of vacation leave, sick leave, and other leave types
Requirements
- Duly accomplished CS Form No. 6 (Application for Leave)
- Medical certificate (for sick leave exceeding 5 days)
- Supporting documents (as applicable)
| Step | Activity | Duration | Personnel |
|---|---|---|---|
| 1 | Submit accomplished leave application form | 5 minutes | HRMO Staff |
| 2 | Verification of leave credits and computation | 10 minutes | HRMO Staff |
| 3 | Recommendation by Department Head | 1 day | Department Head |
| 4 | Approval by Municipal Mayor | 1-2 days | Municipal Mayor |
| 5 | Recording and release of approved leave | 5 minutes | HRMO Staff |
| Leave Type | Description |
|---|---|
| Vacation Leave | For personal matters, rest, and recreation |
| Sick Leave | For illness or medical reasons |
| Maternity Leave | 105 days for female employees |
| Paternity Leave | 7 days for male employees |
| Special Leave | For special circumstances as provided by law |
Office Personnel
Key personnel handling human resource management services
HRMO Head
Section Chief
HR Officer
Records & Certifications
Administrative Staff
Leave Processing
Office Information
- Human Resource Management Section, Mayor's Office, Municipal Hall, Cainta, Rizal
- Monday - Friday: 8:00 AM - 5:00 PM
- (078) 326-5001
Important Notes
- Services are free for current LGU employees
- Bring valid ID for all transactions
- Leave applications should be filed in advance
- Representatives must have authorization letter
Downloadable Resources
Forms and documents for HR services